Document Controller Job Interview Question
What is your understanding of the role of a document controller?
A document controller is responsible for the creation, storage, and retrieval of documents in a company. This includes tasks such as:
* Receiving and logging documents
* Organizing and classifying documents
* Retrieving documents when needed
* Maintaining document security
* Ensuring that documents are compliant with regulations
Incoming Doc
*Receiver Stamp
*Date
*Distribution stamp which department going marker
*Also marker receiver stamp
*Arrange the document datewise
Outgoing Document
Letter (quotation request)
|
Material Price, availability, delivery period
Running Project / Types of Out Doc
- Letter
- Daily Reports
- Weekly “
- Monthly “
- Payment Applications
- Invoice
- Request for Information
- Request for Inspection
Daily Report
*Project name
*Workers no
*Date
*Site Incharge
*Status work progress
*Delay work
Site Activities
*Inspection Request
*Approval from Client/Consultant (for nxt stage)
*If rejected remarks what is the reason for a rejection
Request for Information
Giving information about the project to the clients.
*Reference no
*Date
*Subject
Verbal confirmation record
If the approval request does not get the answer we need to send verbal communication record for informing I am going to start tomorrow this project
Verbal confamtion order
Mailing the verbal communication record with price timing is called verbal confirmation order
Schedule and program
*Maintaining the project start from till the ending date
*Maintaining Excel sheets and software
*Maintaining a record of a project quarterly half yearly and fully 1-15, 16-30
Organization chat
Diagram start from
CEO
|
Manager
|
Production Manager
|
Workers
